Ontario landlord software for transparent property management.
A unified portal for seamless communication, clear payment receipts, and automated Ontario compliance.
Compliance, paperwork, and tenant delivery — handled end to end.
Ontario Standards & Compliance Hub
Stay up to date with Ontario Residential Tenancies Act standards effortlessly. Automated timeline tracking ensures notice periods, statutory dates, and guidelines are clearly organized and transparent for everyone.
Guided Document & Form Wizard
Generate clear, accurate standard Ontario notices and agreements in minutes. Step-by-step guidance ensures every document is properly prepared, easy to review, and print-ready.
Direct Portal & Message Center
Keep all property updates, digital receipts, and notices in one organized hub. Shared records post directly to the secure Message Center, providing complete visibility and a clear paper trail.
Clear Ledger & Expense Hub
Real-time rent tracking and instant receipt delivery for worry-free record keeping. Tenants receive instant payment confirmations, while landlords get simple, tax-ready reporting.
Property Care, Contractor Dispatch & Warranties
Tenant maintenance requests, landlord approvals, and contractor work-order sharing in one hub — plus centralized property asset records like appliance warranties, model/serial numbers, paint codes, and fixture manuals for instant access during turnarounds.
Every workflow an Ontario landlord actually uses.
Rent Ledger Grid
Track your payment history in one place. View your records for any year instantly with a simple menu.
One-Click Printing Engine
Print professional receipts and forms. We remove website clutter so you get a clean document every time.
Variable Utility Costs
Split bills easily. Our system updates costs automatically when a unit changes. Get fair allocations for every cycle.
Official Ontario LTB Forms
Access a library of pre-formatted, auto-filling Landlord and Tenant Board templates, including official guidelines, rent adjustments, standard lease agreements, and administrative notices to maintain regulatory transparency.
Co-Landlord Sync
Share your dashboard with a partner. Ledgers, invoices, and receipts update on all your devices in real time.
Digital Rent Receipts
Generate secure receipts with unique codes. Send documents directly to your tenant. Meet requirements for Ontario tax credits.
Timeline Alerts
Never miss a deadline. Our system tracks due dates and grace periods. Get simple reminders to keep your records current.
Contractor Direct Dispatch
Share maintenance requests, repair photos, and work orders directly with contractors or service providers without giving them full portal access.
Appliance & Property Inventory
Store appliance warranties, model/serial numbers, unit paint codes, flooring specs, and fixture manuals for instant access during turnarounds.
Simple Tax Prep
Prepare for tax season in seconds. Every expense maps to your property. Download a ready-to-use file with one click.
Institutional-grade oversight, without the spreadsheets.
Multi-Property Oversight
Switch between every property and unit you own from one workspace. Occupancy, arrears, and open work orders stay visible at a glance.
Portfolio Cash Flow
Rent collected, outstanding balances, and recurring expenses roll up across the portfolio so you can see performance by property or in total.
Export-Ready Financials
Every charge, payment, and receipt maps to a CRA line and downloads as a clean file for your accountant or lender at year end.
Defensible Record Keeping
Ledgers, notices, and proof of service are date stamped as they happen, giving you an audit trail that holds up under review.
Partner and Manager Access
Invite a co-owner or property manager to the same live records without handing over your login or duplicating spreadsheets.
Compliance That Scales
Rent increase windows, notice deadlines, and Ontario statutory dates are tracked per unit, so growth does not multiply your risk.
See the evidence binder before you ever need it.
Every notice, certificate of service, message delivery confirmation and rent ledger entry is compiled into one indexed dossier with stamped exhibit dividers and page numbering. Open the sample to see exactly what you would hand to an adjudicator.
- Cover page with premises, parties and total amount claimed
- Stamped exhibit dividers A through E with item counts
- Certificates of service written in the Board's format
- Accounting style rent ledger with running balance and totals
Run every tenancy from one calm workspace.
Receipts, ledgers, notices, and compliance dates in one place — with a clear record your tenants can see too.
Start Managing SmarterFree, always.
Invited by your landlord? Your portal holds every receipt, notice, and repair update.
Access Your PortalFrequently asked questions
Clear answers on trials, billing, Ontario compliance, and what your tenants can see.
Your property data is protected by Canadian-grade security.
LeaseVault is built on certified cloud infrastructure and processes payments through a PCI-DSS Level 1 provider. Read our full Privacy Policy for details on encryption, data retention, storage location, and landlord data ownership.
Canadian PIPEDA Compliant Privacy
Built strictly adhering to Canadian PIPEDA standards. Landlord and tenant data is encrypted, confidential, and never sold.
SOC 2 Type II Certified Infrastructure
Hosted on SOC 2 Type II compliant cloud infrastructure (Supabase & AWS) with AES-256 encryption at rest and TLS 1.3 in transit.
PCI-DSS Level 1 Payment Processing
All subscription billing and financial workflows are processed through Stripe (PCI-DSS Level 1 Certified).
How LeaseVault protects your documents, tenants and payments.
Landlords hold some of the most sensitive paperwork there is. Here is exactly what keeps it safe, in plain language. Full detail lives in our Privacy Policy.
Documents stay private
- Leases, IDs, receipts and inspection photos live in private storage, never on public links or search engines.
- Viewing a document creates a signed link that expires on its own.
- Revoking access invalidates every link that was shared before.
- Uploads are size capped and checked against the real file contents, not just the file name.
Private information stays separated
- Access rules are enforced in the database itself, not only in the page you see.
- You only ever see records tied to your own account and any co-landlord you invited.
- A tenant only sees their own unit, never another tenant's lease, ledger or tickets.
- Your contact details and property financials are never sold or shared with advertisers.
Payments handled by Stripe
- All billing runs through Stripe, a PCI-DSS Level 1 certified processor.
- Card numbers and security codes never touch LeaseVault's servers or database.
- Plan, trial and access status can only be changed by verified billing events.
- You can update your card or download invoices any time from the billing portal.
Records you can stand behind
- Rent ledgers, charges and notices are date stamped as they happen.
- Rent increase timing follows Ontario rules, including the 12 month and 90 day requirements.
- Evidence packages compile from live records instead of an editable spreadsheet.
- You can export your full data set or ask for permanent deletion at any time.
LeaseVault is a record keeping and workflow tool, not legal or tax advice. You remain the owner of every record you create.
Mobile experience coming soon to Apple App Store and Google Play Store.