Ontario landlord software built around the RTA and the LTB
Generic US platforms don't know a 14-day N4 from a 90-day N1. LeaseVault does. Keep a rent ledger the Landlord and Tenant Board can follow, serve notices on time, and walk into a hearing with an organized evidence binder.
What Ontario landlord software should do
The right tool for an Ontario rental follows the Residential Tenancies Act, uses official LTB forms, and keeps records that hold up at a hearing. Here is what LeaseVault covers.
LTB notices, guided
Step-by-step setup for N1, N2, N4, N5, N8, N11, N12 and N13, with plain-English guidance before and after you serve.
180-day rent increase alerts
Know the next legal increase date (12 months after the last one) with time to serve 90 days of written notice.
RTA-aligned rent ledger
Payments apply to the oldest rent first, so N4 arrears match what the Board expects to see.
LTB evidence binder
Cover page, exhibits, notices, certificates of service and a clean rent ledger, compiled from your records.
CRA T776 expenses
Scan receipts, sort them by T776 line and export an Accountant Pack at tax time.
Private by design
Each landlord sees only their own records; tenants see only their own unit. Cards handled by Stripe.
LeaseVault vs. US platforms vs. spreadsheets
| Feature | LeaseVault | Generic US software | Spreadsheets |
|---|---|---|---|
| Ontario LTB notice forms (N1 to N13) | |||
| 14-day N4 and 90-day N1 timing built in | |||
| Rent increase guideline and 12-month rule | |||
| LTB hearing evidence package | |||
| CRA T776 expense categories | |||
| Priced in Canadian dollars | |||
| Tenant portal and messaging |
General comparison. Features of individual products vary.
Frequently asked questions
What is the best software for Ontario landlords?
Ontario landlords are best served by software built for the Residential Tenancies Act (RTA) and Landlord and Tenant Board (LTB) forms rather than generic US platforms. LeaseVault is built only for Ontario: it tracks rent in an RTA-aligned ledger, prepares LTB notices such as the N1, N4 and N12, reminds you before rent increases are allowed, and compiles evidence binders for hearings.
Does LeaseVault calculate N4 arrears and notice dates?
Yes. LeaseVault pulls arrears straight from your rent ledger, applying payments to the oldest rent first, and calculates the termination date using the 14-day notice period plus the deemed-service days for the delivery method you choose.
How does LeaseVault handle Ontario rent increases?
LeaseVault finds the next date a rent increase is allowed (12 months after the last increase or the lease start) and notifies you 180 days before, so you have time to serve an N1 with the required 90 days of written notice. It uses the provincial guideline, which is 2.1% for 2026.
Can LeaseVault help me prepare for an LTB hearing?
LeaseVault generates an evidence package with a cover page, exhibit dividers, served notices, certificates of service, message delivery logs and an accounting-style rent ledger, all built from your saved records.
Is LeaseVault priced in Canadian dollars?
Yes. Plans start at $27 CAD per month, every plan includes a 30-day free trial, and payments are processed by Stripe.
Does LeaseVault help with landlord taxes?
LeaseVault records expenses against CRA T776 lines, reads receipts automatically, and exports an Accountant Pack with a PDF summary and spreadsheets for your tax preparer.
LeaseVault is a record-keeping tool, not legal advice. Confirm current rules with Tribunals Ontario.